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2-Minute Drill: Best Practices for Managing Your Team

2-Minute Drill: Best Practices for Managing Your Team

August 20, 2009

4 more tips to make your meetings more effective

  • Be sure each person has measurable goals to report back to you so you can evaluate their progress whether it's sales, collections, days in receivable or milestones.
  • Don't get bogged down in details or politics.
  • Keep the meetings light and fun.
  • Keep the meetings moving so avoid long-winded speeches.


Can you imagine what it would be like to try and stuff an octopus into a net?

It's very similar to trying to keep your team working together. I don't have an answer for managing an octopus (I don't think I'd even want to try!), but I do have an answer for the latter. The key to managing teams is to set a rhythm. Just like a rhythm to a song keeps a band focused, regular meetings with your team will make sure everyone is working together even though they may be playing different parts. So when you say, 'Let's all get on the same page' you can point to that page.

How do you do that? Hold daily, weekly, monthly and quarterly meetings with your team. Set the rhythm by holding these meetings regularly so everyone stays in sync with all of its parts. As your organization grows, it's important that everyone stays on the same page.

Daily check-ins should take no longer than 10 minutes. A daily check-in with your executive team, for instance, should focus on progress reports. Anything that requires a longer discussion should be discussed at a later time. Weekly meetings, on the other hand, can last as long as 45 minutes to an hour. Monthly meetings may last several hours depending on the agenda.


The meetings should focus on these 3 things:

1. Each person's accountability and the progress they're making;
2. The 5 most important things each person is working on and the status of each;
3. And any bottlenecks they may be experiencing.

IMPORTANT: These meetings should not try to solve ALL the problems in a company. Rather, use them to keep everyone on the same page.